Refund, Transfer and Event Change Policy.

Last updated: 30 July 2026 · Applies to all Élan Summit 2026 passes

1. Acceptance

Making a payment towards Élan constitutes acceptance of this policy by the participant and, where the participant is under 18, by their parent or guardian.

2. The general rule: passes are non-refundable

Élan commits to venue, accommodation, catering, materials and staffing well before the event, on the basis of confirmed registrations. All payments are non-refundable, including registration fees, accommodation charges, additional-night charges, transport charges and any other purchase, except in the single circumstance described in section 4.

3. Situations where no refund is given

No refund, in full or in part, is given where a participant:

• chooses not to attend, or does not turn up;
• arrives late, leaves early, or misses any session, round or activity;
• is unable to attend because of illness, injury, family circumstances, examinations, academic commitments, travel problems or any other personal reason;
• is refused entry for failing to produce satisfactory identification;
• is disqualified or removed for breaching the Terms and Conditions, the code of conduct, venue rules or the law;
• is dissatisfied with their allocated flagship, theme, cabinet post, team, room or schedule;
• does not qualify for a final round;
• experiences a delay or disruption in their own travel arrangements.

4. If Élan cancels or moves the event for its own reasons

This is the one circumstance in which a refund is given.

If the Organising Committee cancels Élan, or changes the event dates, for reasons within its own control, such as an internal, organisational or planning decision, then:

• if the event is cancelled, registration payments are refunded in full;
• if the dates are changed, the participant may either transfer their registration to the new dates at no extra cost, or request a full refund of their registration payment;
• a request to refund following a date change must be made within 14 days of the change being announced;
• refunds are made to the account from which payment was received, normally within 30 working days.

Refunds under this section cover the amount paid to Élan only. Élan does not reimburse travel costs, bookings made with third parties, or any other expense.

5. If the event is affected by circumstances outside Élan’s control

If Élan is cancelled, postponed, shortened, relocated or disrupted because of circumstances beyond the Organising Committee’s reasonable control, including natural disasters, epidemics or pandemics, government orders or restrictions, civil unrest, security incidents, fire, extreme weather, utility or technical failure, or transport disruption, payments are not refunded, because costs already committed by Élan cannot be recovered.

In these circumstances the Organising Committee will make reasonable efforts to reschedule the event or to deliver as much of the programme as is safely possible, and registrations will be honoured for any rescheduled date.

6. Additional purchases

Charges for additional accommodation nights and for optional transport from Kolhapur are non-refundable once booked, as these are committed to third parties in advance.

7. Payment errors and duplicate payments

• Participants are responsible for checking the amount and the UPI details before paying.
• Where a genuine duplicate payment or a clear overpayment is made and can be verified against Élan’s bank records, the excess will be returned.
• Any such claim must be raised within 14 days of the payment, with the UPI transaction reference.
• Payments sent to an incorrect UPI address that is not Élan’s cannot be recovered by Élan.

8. Transfers to another person

• Registrations are personal and are not transferable as of right.
• A transfer may be permitted at the Organising Committee’s discretion, if requested in writing at least 14 days before the event.
• The replacement participant must meet the eligibility criteria and complete registration and consent in full.
• The original participant remains responsible until a transfer is confirmed in writing.
• Transfers cannot be made after the participant portal accounts and team allocations have been issued.

9. Changing flagship, theme or team

The flagship and theme chosen at registration are used to build teams, rooms and judging panels. Changes may be requested in writing before allocations are issued and are granted only where capacity allows. No refund is given if a change cannot be accommodated.

10. Capacity

Registration does not guarantee a place if an event, theme or the overall event reaches capacity. Where Élan is unable to accommodate a confirmed and paid registration for capacity reasons, that payment is refunded in full.

11. How to request a refund or transfer

Write to elan@sgischool.in from the email used at registration, including the participant’s name, UPI transaction reference and the reason for the request. Requests made by any other channel may not be actioned.

12. Final authority

Decisions of the Organising Committee on refunds, transfers, capacity and event changes are final and binding, subject to the rights available to consumers under Indian law.

Contact

Élan Organising Committee. Director: Akshit Parmar
Phone: +91 8160215010
Email: elan@sgischool.in